Administrative Assistant

Job Description

Support a Vice President with responsibility across six global locations by coordinating executive operations, communications, travel, and strategic administrative activities. Perform complex calendar management, stakeholder engagement, event planning, and digital collaboration support in a dynamic defense and aerospace environment. Assist with workflow improvements, leadership support activities, and cross-functional coordination across multiple time zones.

• Job Details
• Manufacturing
• 4/10-1st Shift
• Must be a U.S. Citizen

• Education & Job Requirements
• 6+ years of experience supporting senior executives at the Vice President level or above
• Demonstrated expertise in dynamic calendar management, travel coordination, and expense reporting using Concur and BCD
• Proven ability to manage executive calendars across multiple domestic and international time zones and anticipate meeting preparation and follow-up activities
• Proficiency with Microsoft Office, Teams, SharePoint, and Concur
• Experience planning high-visibility events and coordinating site logistics, including AV, catering, and security
• Prior experience in government contracts or aerospace environments
• Ability to read, interpret, and apply technical drawings, blueprints, schematics, or maintenance manuals
• Able to read, write, speak, and understand the English language

• Preferred Skills
• Experience in project management and managing multiple priorities simultaneously
• Experience mentoring or leading a small team of administrative staff

• Job Duties & Functions
• Manage a complex executive calendar across multiple time zones and proactively resolve scheduling conflicts
• Coordinate domestic and international travel arrangements and process expense reports with accuracy
• Organize high-visibility meetings, town halls, and site logistics, including room reservations, AV support, catering, and security coordination
• Maintain Teams, SharePoint, and digital collaboration platforms while supporting adoption of new technology solutions
• Draft executive briefings, presentations, correspondence, and other communication materials
• Liaise with internal leaders, external partners, and customers to support executive priorities
• Identify workflow efficiencies and implement process improvements that enhance organizational effectiveness
• Provide research, data analysis, and decision-support assistance to leadership
• Support stakeholder engagement activities across multiple locations and time zones
• Facilitate coordination between cross-functional teams to improve communication and execution

• TeamGlobal Benefits
• Medical, Dental, Vision, 401(k), and more!
• TG Rewards Program
• Employee Referral Program