Executive Administrative Assistant

Job Description

Are you an innovative engineer ready to tackle exciting challenges? Whether you specialize in mechanical, electrical, aerospace, or any other field of engineering, TeamGlobal has opportunities that will align with your career goals. We are now actively seeking an Executive Administrative Assistant for an engaging opportunity in Salt Lake City, UT. Want to learn more? Reach out to one of our dedicated Recruiters, who will share the exciting details about this position and our impressive benefits, including the $10K in free life insurance! Join us at TeamGlobal—where excellence empowers us! Let’s connect and take your career to new heights!

• Role SummaryProvide executive administrative support to the VP/GM of Networking and Data Link Solutions, with the ability to predict, anticipate, and execute on the business needs of the office.

• Education and Job Requirements:
• High School Diploma or GED equivalent
• A minimum of 8 years related administrative experience or an Associate Degree with a minimum of 4 years related administrative experience.
• At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks and deadlines in a fast-paced environment.
• Proficient in MS Office tools: Outlook, Excel, Word, OneNote, Teams, and PowerPoint
• Ability to build and manage SharePoint sites
• Demonstrate the highest level of personal integrity, professionalism, and work ethic while delivering a high level of customer service for internal and external customers.
• Viewed as meticulous in task management and execution excellence.
• Strong focus on problem identification and capable of independently defining and implementing relevant continuous improvement solutions to resolve most issues.
• Easily adapts to changing environments and multiple competing demands.

• Preferred Skills
• Prefer a minimum of 10 years of prior experience working with senior executives.
• A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
• Good judgment and discretion in handling confidential information are of the utmost importance.
• Demonstrate a willingness to learn new skills and to accept additional responsibilities as required.
• Possess the ability to work well as a team and independently with minimal supervision.
• Extremely organized with great attention to detail and excellent grammar skills.
• The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
• Willing to work some extended hours when necessary, including the occasional availability at a moment's notice.
• Must be focused on customer satisfaction, the commitment to consistently generate a quality work product, and to do whatever it takes to get the job done quickly and efficiently.

• Job Duties/Functions:
• Coordinate executive calendar management, events to include onsite/offsite coordination and travel arrangements.
• Interact positively with all levels within the organization, including senior executives, corporate counterparts, and co-workers, while projecting a positive, collaborative, professional image of Harris in all interactions.
• Proactively screen correspondence and telephone calls; respond or direct to appropriate parties for response.
• Additional duties include providing telephone support, assisting with the preparation of company-wide communications, expense report preparation, mail and paperwork distribution, filing, copying, and other general tasks.
• Due to the complex and confidential nature of the position, knowledge of the company's policies and procedures is required.
• Serve as event planning/coordinator for multiple business events of varying size and nature.